$1 / employee / monthCRM Calendar for HR Using Microsoft Teams
Plan a whole year of company comms on one calendar.
Top brands trust Pyn
Pyn gives people teams one calendar to plan and automate the whole year of company communications, from holidays and observances to key campaigns. Pre-built campaigns load ready-to-edit templates, so a year of thoughtful messaging is mapped out in minutes rather than pieced together ad hoc.
Because Pyn connects to Microsoft Teams, every message arrives where your people already work, from a real person rather than a bot. From there every message is personalized by role, team, and location, delivered where people already work — and nothing slips.
The payoff is confidence and consistency. Everything is scheduled to go out on time from the right sender to the right people, so nothing is forgotten and the team stops scrambling message by message.
Features Spotlight
Communications planning done right
- Plan campaigns on your annual calendar
- Zoom in or out and drag and drop communications
- Templates for different countries and topics
Ensure people engage with your communications
- Target specific groups of employees
- Add reminders
- Send to #channels
Personalize who the message is sent from
- Send Slack or Teams messages as DM from person
- Vary sender dependent on recipient's demographic
- Add custom Email domains
Beautiful, interactive, communications
- Embed videos, images and gifs
- Polls and forms
- Format style to be brand aligned
Messages that land where your people already work
If your company runs on Microsoft, your employees are in Teams all day. That’s exactly where Pyn delivers. Employees read it because it looks like a message from their manager. They reply because they think it is. They never know it was automated.
Choose who the message comes from
Most tools send from a bot. Pyn gives you three ways to send through Teams, and each one changes how the message lands.
From you, personally. Connect your Teams account and Pyn sends as you: your name, your photo. The employee sees a chat from their manager or HR partner, not from a bot. If they reply, it comes back to you in Teams. This is the option that makes onboarding feel personal from day one.
From a team persona. Set up a sender like “People Ops,” “L&D Team,” or “Your HR Team” and messages come from a consistent, branded voice rather than one person. Great for policies, learning nudges, and moments that shouldn’t be attributed to any individual. Available on all paid plans.
From PynBot. For channel announcements, milestone celebrations, and moments where the broadcast format fits. PynBot can be renamed to match your company. Most employees never know it’s Pyn.
DMs and channels
Pyn can send to Teams channels as well as individual chats. Use it for team welcome announcements when someone new joins, manager check-in prompts posted to a shared channel, or company-wide moments like work anniversaries and milestone celebrations.
The right message finds the right place.
Built for moments that actually need a response
Some HR communications need to be acknowledged, not just read. Pyn handles that too.
Add a button to any Teams message (“Confirm,” “I’ve read this,” “Accept”) and Pyn tracks who’s clicked. If someone hasn’t responded after a set number of days, Pyn sends an automatic reminder. Same message, “Reminder” heading, same timing of day.
You can see response rates across your whole team from inside Pyn. Useful for onboarding tasks, policy acknowledgements, and anything where you need to know it landed.
How to connect
Does my IT team need to approve Pyn in Teams?
Yes. A Teams Administrator needs to add the Pyn app from the Teams Apps panel before the integration is active. Once approved, Pyn admins complete the setup inside Pyn. No ongoing IT involvement needed.
FAQs
Can employees reply to Pyn messages?
Yes, if you’re using a personal or service account sender. Replies come directly back to that Teams account.
Can I send to Teams channels, not just direct chats?
Yes. Pyn can deliver to any Teams channel that PynBot or your sender account has been added to.
Does Pyn work for onboarding or the full lifecycle?
Both. Pyn covers the full employee lifecycle: pre-boarding through offboarding. Teams is just one of the delivery channels. You can mix Teams and email in the same journey.
Does Pyn also work with Slack?
Yes. Pyn supports Slack, Microsoft Teams, and email. You can use one or combine them — whatever matches how your people work.
Is Pyn secure?
Pyn is SOC 2 compliant. It only accesses what it needs to match users and send messages. Nothing more.
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